OTC - CSS: Meeting Calculator

Calculated Meeting Schedule

Critical Path Activities

Due Date ⁽¹⁾

Calculation Rules

Filing of Notice of Meeting and Record Date

A minimum of 25 days prior to Record Date

Material Search Date

A minimum of 20 days prior to Record Date

Meeting Publication Date

A minimum of 7 days prior to Record Date

Record Date

30 to 60 days prior to the Meeting Date

Delivery of Materials to Broadridge Canada

A minimum of 3 business days before the 21^st day before Meeting Date if Notice-and-Access is not being used
A minimum of 3 business days before the 30^th day before Meeting Date if Notice-and-Access is being used

Delivery of Materials to Broadridge USA

A minimum of 5 business days before the 21^st day before Meeting Date if Notice-and-Access is not being used
A minimum of 5 business days before the 30^th day before Meeting Date if Notice-and-Access is being used

Mailing to Registered Securityholders

A minimum of 21 days prior to Meeting Date if Notice-and-Access is not being used
A minimum of 30 days prior to Meeting Date if Notice-and-Access is being used

Proxy Voting Cut-off

2 business days prior to Meeting Date (recommended)

Meeting Date

Note 1: If the calculated date falls on a Saturday, Sunday or Holiday, the business day prior to the calculated date would apply. Activities and deadlines contained in this Meeting Date Calculator are established by Canadian corporate law and National Instruments 54-101 and 51-102. The deadlines for certain activities may vary depending on jurisdiction of incorporation. Under certain circumstances the timing for some of the activities may be abridged.
Note 2: The Business Corporations Act (Alberta) allows a maximum of 50 days prior to Meeting Date (Part 11, Section 133).
‍IMPORTANT DISCLAIMER: This Meeting Date Calculator does not constitute legal or other professional advice. Please consult your Olympia Trust Company representative, legal counsel or other advisors to ensure compliance with the specific regulatory requirements pertaining to your securityholder meeting. This Meeting Date Calculator does not initiate nor engage Olympia Trust Company to act in accordance with the information provided. Should you wish to engage Olympia Trust Company to act for a securityholder meeting, please contact your Olympia Trust Company representative or email ClientServices@olympiatrust.com.

Proxy Meeting Calculator

Calculated Meeting Schedule